How to Make Your AI Clinical Notes Sound Like You

Barry Nguyen
Apr 18
2 min read

Most clinicians try AI documentation tools and think:

“This is good… but it doesn’t sound like me.”

The structure is right.

The content is mostly right.

But the tone, wording, and clinical reasoning feel slightly off.

That’s not a model problem.

It’s a prompt + example problem.

And the fix is much simpler than most people think.

The mistake most clinicians make

They try to:

tweak prompts manually
copy templates from others
or expect the AI to “figure it out”

This usually leads to:

generic, cookie-cutter notes
missing details that matter to your practice
more editing than expected

The simplest way to fix it

You don’t need to start from scratch.

You just need three things:

A working prompt (your current CliniScribe prompt)
1 to 3 sample notes or reports that reflect your style
ChatGPT or Claude

That’s it.

The exact workflow

Step 1: Start with a working prompt

Use your existing SOAP note or report prompt inside CliniScribe.

You don’t need to rebuild anything.

Step 2: Add your own examples

Take:

1 to 3 SOAP notes
or referral letters / reports

These should represent how you actually like to document.

This is the most important step.

Your examples teach the AI:

your structure
your wording
your level of detail
your clinical tone

Step 3: Paste into ChatGPT or Claude

Paste:

your current prompt
your sample notes

Then ask:

Please revise my prompt so it better matches these samples. Important:
- Keep all important constraints
- Keep HTML and placeholders
- Do not change clinical meaning
- Improve structure, wording, and style
- Adapt it to my profession
- Return a final prompt I can paste into CliniScribe

Step 4: Copy the improved prompt back into CliniScribe

Test it on a real consult.

You should notice:

cleaner structure
better phrasing
more relevant details
less editing required

Why this works

Most people think prompts are just instructions.

They’re not.

A strong CliniScribe prompt is a combination of:

structure
rules
formatting
and examples of how you think and write

Your sample notes are what give the AI your clinical voice.

Without them, everything sounds generic.

“But I’m not a musculoskeletal physio”

That’s completely fine.

Even if your starting prompt is based on physiotherapy, this method still works for:

dentists (including TMJ)
psychologists
podiatrists
osteopaths
occupational therapists
exercise physiologists
speech pathologists
chiropractors

The starting prompt gives structure.

Your examples customise it to your discipline.

What to expect

This is not a one-click perfect result.

Think of it like calibration.

First version → better
Second version → closer
Third version → feels like you

Once it’s dialled in, your notes become:

faster to review
more consistent
more aligned with your clinical reasoning

Common mistakes to avoid

Starting from a blank prompt
Using no sample notes
Overcomplicating instructions
Trying to perfect everything in one go

Keep it simple. Iterate.

Want help?

If you get stuck, send us:

your current prompt
1 to 3 sample notes or reports
one example output you didn’t like

We’ll point you in the right direction.